A good meeting is in the details, and we’ve got them covered.
Our objective in managing your event is to free you to concentrate on achieving your goals, rather than planning and logistics. We handle everything from the first stages of planning to the final accounting reconciliation and attendee follow-up.
But you can’t relax if you’re worried about cost. So we work strictly within the budgets you set, to get you a maximum return on your investment: the best possible services for the least amount of money. We’re savvy and experienced negotiators.
Before:
- Determine goals and objectives
- Site selection and negotiation
- Detailed budget projection
- Contract negotiations with vendors
- Dedicated project management
- Customized, 24/7 secure registration website
- Hotel and venue logistics
- Airline and ground reservations
- Room block management
- Speaker management
- Meeting materials production
- Food and beverage planning
- Gifts and promotional items
- Budget management
- Off-property events and tours
During:
- Hotel and vendor management
- Audio-visual production
- Presentation technician
- Food and beverage management
- Transportation management
- General session and breakout management
- Amenity management
- Materials management
- Shipping to/from hotel
- Hospitality desk
- 24/7 access to on-site staff
After:
- Processing of vendor invoices
- Detailed accounting
- Honorarium processing
- Expense reimbursements
- Attendee evaluations
- Final attendee lists and sign-in sheets
- Data management to include HCP expenditure tracking
We also handle:
Speaker Confirmation – We’ll contact each of your speakers and confirm what type of audio/visual equipment they will need during their presentation. This allows you to focus on the meeting content while we take care of the details.
Meeting Materials Production – Our staff can help with the production of any materials you might need for your meeting, including the coordination of PowerPoint presentations, handouts, meeting binders and flash drives.
Presentation Technician – Achieva Global Meetings can provide a dedicated computer technician to assist with your on-site multimedia presentations throughout the entire program.
Amenities – Let us find a gift with style and panache for your VIP’s, attendees and guests. Achieva Global Meetings will locate and purchase these gifts, with or without your logo, and within your budget.
Expense Reimbursements – Achieva Global Meetings will reimburse approved out-of-pocket expenses directly to your attendees, and will include the itemized compensations on your final invoice.